Activity 3 – Goal 2
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HF3 – Goal 2: The university administration will go digital.
In an increasingly dynamic environment, constant ongoing development of structures and processes is necessary. Digital transformation plays a prominent role in this context by enabling optimization of existing administrative processes. Project management and organizational development are directly linked to the digital transformation of JLU.
A primary benefit for JLU in the context of digital transformation arises in particular when digital applications reduce the administrative workload for JLU members as much as possible so that they can better concentrate on their core tasks. Standard processes should be designed with a focus on an intuitive user experience so that they can be completed quickly and efficiently.
The digital transformation process makes extensive use of the competencies available at JLU and actively involves all members. Digital systems are used across the university and in an integrative manner. This leads to high-quality systems in which organizational responsibilities and IT systems, as well as their interconnections, are defined in a binding manner. This creates a broader, more readily available and uniform basis of data, upon which well-founded decisions can be made.
New concepts are developed not only within the university but also together with other Hessian universities and beyond the state borders. Best practices are applied, and established concepts and solutions are adopted. This includes the consideration of whether systems should be operated jointly by several universities in a network or externally.
Subgoals and Indicators
Subgoal HF3 – 2.1.
JLU will create the necessary conditions for digital transformation to relieve research and teaching of administrative burdens.
Indicator HF3 – 2.1.1.
JLU will build an
identity and access management (IAM) system
and put it into operation by 2025.
Indicator HF3 – 2.1.2.
JLU will gather requirements for data-based support of management and strategic decisions in the area of administration (data warehouse) and decide on implementing such a system by 2025.
Indicator HF3 – 2.1.3.
JLU will organize itself as a modern university administration by 2027 with the conversion to
SAP S/4HANA
, enabling access to all necessary services, digital structures, and processes at any time and from anywhere.
Indicator HF3 – 2.1.4.
By 2027, JLU will introduce a next-generation library management system that can easily integrate into a wide variety of teaching and research contexts via open interfaces.
Indicator HF3 – 2.1.5.
JLU will fundamentally redesign its website by 2029.
Indicator HF3 – 2.1.6.
By 2030, JLU will gradually establish a central document management system for electronic processing and at the same time optimize its processes.
Subgoal HF3 – 2.2.
Intuitive and efficient digitized standard processes take the burden off users in order to accelerate processes and reduce manual work steps.
Indicator HF3 – 2.2.1.
JLU will establish an advanced training and continuing education program to develop digital skills by 2025 as part of its human resources development and will continue to develop the offerings in line with demand.
Indicator HF3 – 2.2.2.
Starting in 2026, JLU will automatically equip all new employees with all necessary digital access from day one.
Indicator HF3 – 2.2.3.
JLU will set up easy-to-use digital self-service options for all employees by 2024 (e.g. sick leave reports, room reservations, parking permits, etc.).
Subgoal HF3 – 2.3.
A consolidated, integrated range of applications and central data maintenance will relieve the burden on users and make data available across the board.
Indicator HF3 – 2.3.1.
By 2027, JLU will have harmonized the IT systems used and networked them with each other, with single sign-on possible.
Indicator HF3 – 2.3.2.
By 2030, JLU will consolidate the digital systems in use to an amount that meets its needs.